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Poland Business Visitor Visa  

Applicant’s and inviters Document LIST for Poland Business Visa

  • Passport: Original Passport with validity of minimum three months and two blank pages for visa stamp. 

    • a) Copies of the first/last/observation/correction pages

  • Please note : 

    • a) Passports issued beyond 10 years will not be accepted by the Embassy 

    • b) Attach all your old passports (if any)

    • c) Indian passports with any “observation” will not be accepted.

  • Visa Application Form: Visa application form has to be filled online by the applicant. 

  • Please Note : Appointment for submission needs to scheduled online after filling the online form.

  • Photo Specification: Two recent passport size photographs with matt or semi matt finish, 60%-80% face coverage, white background and without border (Size: 35mm x 45mm) 

  • Please note: Photograph should not be more than 3 months old,scanned/stapled and should not be used in any of the previous visas.

  • Covering Letter : Original typed letter from applicant on company’s letter head stating his name, designation, passport number, purpose and duration of visit. The letter should be addressed to Consulate General of the Republic of Poland, Mumbai.

  • Invitation Letter: Invitation Letter from Poland host / inviting Company on its letter head stating the purpose of travel and duration of stay and should be duly signed by authorized signatory along with the name, contact details, email ID and designation. (Please note letter should be faxed or courier directly to the Embassy).

  • Financials:

    • a) Personal & Company ITR for last 3yrs 

    • b) Personal & Company Bank Statement for last six months mentioning the Bank’s name, Bank’s Telephone Number clearly 

    • c) Salary slips for the last three months

  • For First Time Traveler 

  • Proof of Occupation:

    • a) Company Registration Certificate / Certificate of Incorporation

    • b) Brief Company Profile 

    • c) Articles of Memorandum (Incase the applicant is MD/Director)

    • d) Proof of Proprietorship / Partnership (In case applicant is Proprietor / Partner in a firm)

    • e) Import / Export License (if applicable)

  • If Employed 

    • a) Appointment letter

  • Proof of Accommodation : Hotel booking for the entire period of stay in Schengen area 

  • Please Note: Hotel should match the ticket dates and maximum stay should be in Poland

  • Airline Reservation : Confirmed return Air ticket

  • Medical: Original Medical Insurance for the stay duration amounting to 30,000 Euros. 

  • Please Note: Applicant has to submit one of the below mentioned document as an address proof.

    • a) Copy of Voter ID

    • b) Adhaar Card Copy

    • c) Copy of Driving Licence

    • d) Police Verification Certificate

    • e) Original letter from the company stating the address of the applicant.

Sanctum Consulting Poland Process and Services

  • Filling the Application Forms

  • Customizing Document Checklist as per the applicant's case

  • Scheduling Appointment with the Poland Visa Facilitation Center  as per employers Preferred Dates.

  • Writing Invitation Letter format the sponsor or inviter

  • Helping with the required letter formats for the employer

  • Assist in preparing the complete day wise business agenda.

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