Business Visa - Japan

A business visa for Japan grants access to one of Asia’s most technologically advanced and economically influential markets. It enables travelers to attend crucial business meetings, trade shows, exhibitions, and industry-specific conferences—key platforms for networking, market analysis, and strategic collaborations. This visa supports the exploration of new business opportunities in sectors like automotive, robotics, electronics, and finance. It also ensures that your commercial travel remains compliant with Japanese immigration regulations, reducing legal risks. With a Japan business visa, professionals can engage in negotiations, finalize contracts, and build strong partnerships, driving long-term business success in the East Asian region.

Documents Required for Japan Business Visa

1. Passport

Must be valid for at least 6 months.
Submit old passports, if available.
Two photocopies of the first and last pages of the current passport.

2. Photographs

One recent color photo, taken within the last 6 months.
Size: 2 x 2 inches
White background, printed on good quality photo paper.

3. Visa Application Form

Download and fill the Japan Visa Application Form (PDF)
Must be duly signed by the applicant.

4. Company Covering Letter (For Employed Applicants)

On official letterhead of the Indian employer.
Must include:
- Applicant’s designation
- Purpose and duration of visit
- Confirmation of leave and expenses (if company-sponsored)
Should be signed by authorized personnel and sealed.
[Format Attached] (Insert link if uploading online)

5. Invitation Letter from Japanese Host Company

On the official letterhead of the inviting company in Japan.
Must clearly mention:
- Applicant’s full name
- Purpose of visit
- Duration of stay and itinerary

6. Registration Certificate of the Inviting Company

A certified copy of the Japanese company’s registration certificate.
(Not required if the company is listed on the stock exchange.)

7. Employment Certificate (For Employed Applicants)

On the employer's letterhead.
Must contain:
- Applicant’s role, salary, and duration of employment.
Signed and sealed by HR or management.
[Format Attached] (Insert link if available)

8. For Self-Employed Applicants

Proof of Business Ownership, such as:
- Director Identification Number (DIN) from MCA
- GST Registration Certificate
- Import/Export License (if applicable)
Company bank statement – last 6 months.

9. Financial Documents

Personal ITR: Last 3 years (preferably notarized copies)
Company ITR (if applicable): Last 3 years
Personal bank statements: Last 6 months, with bank seal
Salary slips: Last 3 months (if employed), attested by company

Services at Sanctum

We provide sample-filled Japan visa application forms and complete support to help you fill them accurately and efficiently. Our team ensures every detail is correct, minimizing the chances of rejection or delay.
We specialize in processing Japan Business Visa applications quickly and efficiently. From cover letters to employment certificates and invitation formats, we supply all necessary templates, reducing the writing workload for you.
For your convenience, we also offer flight reservations and hotel bookings for visa purposes at an additional charge.
Before submission, we conduct a thorough pre-verification of your documents to ensure everything meets the embassy's standards. Once reviewed, all documents are securely dispatched to the Embassy of Japan in Chennai via Blue Dart Critical Courier, ensuring the safety of your passport and paperwork.
With our professional guidance, obtaining your Japan Business Visa becomes a smooth, secure, and hassle-free experience.

Japan Visa Processing Time

At Sanctum Consulting, most Japan Business Visa applications are processed within 4 to 7 working days from the time we receive your complete documents.

For the application form and all required document formats, simply WhatsApp us at [9030040088] and our team will assist you promptly.

Japan Business Visa FAQ

1. What is a Japan Business Visa? A Japan Business Visa is issued to applicants visiting Japan for commercial, trade, or professional activities such as attending business meetings, conferences, exhibitions, signing contracts, or conducting market research. 2. Who can apply for a Japan Business Visa? Indian citizens with a valid invitation from a registered Japanese company or organization can apply for this visa. 3. What documents are required for a Japan Business Visa from India? Here's the essential checklist: • Completed visa application form (signed and with photo) • Original passport (valid for 6+ months, 2 blank pages) • Invitation letter from the Japanese company • Company registration certificate of the inviter • Cover letter from the Indian employer/company • Employment certificate (if employed) or business proof (if self-employed) • Photograph (2 x 2 inches, white background) • Bank statements, ITR, and salary slips 4. Where do I apply for the visa? Applications are submitted through the Embassy of Japan in New Delhi or the Consulates in Mumbai, Chennai, or Kolkata, based on your location. Submission is handled via VFS Global 5. What are the photo requirements for a Japan visa? • Size: 2 x 2 inches • White background, recent color photo • No glasses or headwear • Should be taken within the last 6 months 6. How do I fill out the Japan Visa Application Form? • Download from the VFS Japan Website • Fill manually or type and print • Sign at the end before submission 7. What should be included in the invitation letter from the Japanese company? • Full name and passport number of the invitee • Purpose and duration of visit • Daily itinerary (if applicable) • Full address and contact details of the Japanese company • Company seal and authorized signature 8. Is a Company Registration Certificate required from the inviter? Yes. A certified copy of the company’s registration certificate is required. If the company is listed on the stock exchange, this document is not necessary. 9. How long does it take to process a Japan Business Visa? • Standard processing time: 5–7 working days (after document submission) 10. What is the validity and stay duration of the visa? • Typically issued as a Single Entry visa, valid for 3 months • Permitted stay: Usually 15–30 days, depending on the invitation and itinerary 11. What are the visa fees for Indian citizens? • Visa fee: ₹510 (approx.) • VFS service charge: ₹650 – ₹850 (Fees may vary depending on location and exchange rates) 12. How do I pay the visa fees? Visa fees are payable at the VFS Japan Visa Center via cash or card at the time of submission 13. Do I need confirmed flight tickets and hotel bookings? Not mandatory, but tentative bookings may be asked for. Sanctum Consulting can assist with temporary flight and hotel reservations for visa purposes. 14. Is travel insurance required? Not compulsory for Japan Business Visas, but strongly recommended 15. Can my Japan visa be rejected? Yes. Common reasons include: • Incomplete or inconsistent documents • Lack of a valid invitation • Previous immigration violations The Embassy reserves the right to reject without disclosing the reason. 16. How soon can I reapply if my visa is rejected? You may reapply immediately after correcting or updating your documents.

Securing a Japan Business Visa is a vital step in tapping into one of Asia’s most advanced and opportunity-rich economies. At Sanctum Consulting, we simplify the entire process—from form filling and documentation to submission and secure courier delivery. Whether you're visiting for trade shows, client meetings, or strategic discussions, our experienced team ensures your application is accurate, complete, and ready for embassy processing. With additional services like flight and hotel bookings, pre-checks, and ready-to-use document formats, we take the stress out of the visa process.

Focus on your business—we’ll handle the visa. Get in touch with us for quick, reliable, and expert Japan Business Visa assistance.